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Mendix

Industry - Financial Services / Corporate Finance

Region – EMEA (Europe, Middle East, and Africa)

Finance Payment Proposal Workflow Automation (F110 Process Automation)

Core takeaways

  • Transitioned from a manual, Excel-based process to an automated workflow using Mendi
  • Improved visibility, audit trails, and efficiency in the finance payment proposal process
  • Eliminated errors, reduced processing time, and enforced approval controls
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Business challenge

The company’s finance team relied on a manual payment proposal process where the Finance Assistant extracted payment details from SAP into Excel and emailed them to the Finance Director for approval. This process had several inefficiencies:

  • Lack of visibility and audit trails.
  • People-driven, non-standardized workflows prone to errors.
  • Time-consuming, manual approval process leading to delays.
  • No control to prevent unauthorized payment runs.

Solution overview

A Mendix-based automated workflow was implemented, transforming the finance payment proposal process. The new solution enabled:

  • Finance Assistants to create payment proposals with supporting documents.
  • Automated workflow initiation, notifying the Finance Director via email.
  • Multi-level approvals with visibility through mobile/desktop applications.
  • Preventing payment execution until final approval, ensuring compliance and control.

Key success metrics

  • Enhanced process visibility with real-time tracking.
  • Improved auditability through digital logs.
  • Standardized workflows, reducing manual errors.
  • Faster processing times, increasing efficiency.
  • Stronger financial control, preventing unauthorized transactions.

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